Time is the one asset we can’t really buy, but it is sometimes wasted or ineffectively used by us. Scheduling makes you think about what in a day, week or month you want to accomplish, and it puts you on track to achieve your goals. Scheduling is the art of managing your tasks so that with the time you have available, you can accomplish your goals and objectives.
You can consider 3 main steps for task management and how to use them to make the time more efficient.
- A typical tool for keeping track of outstanding tasks is the to-do list, but if it is not properly handled, it may expand out of control. We need to organize it and make it function more efficiently.
- Task scheduling means that you can prioritize the actions that matter to you and your organization, while taking into account the time it takes to deliver them.
- Typically, a calendar is be used as a tool for recording for the implementation of a to-do list.
Create To-Do List
Holding a list of ‘to-do’ may also sound like you’re simply maintaining a list of ‘still have not done.’ Improving efficiency is not just about listing everything that needs to be accomplished, a good to-do list is about finding more productive ways to perform the tasks that matter. Your day will be formed by a strong to-do list that will help you concentrate on the items that are most important to you.
A stable work list makes life simpler and less stressful. Checking off the things on your list gives you a sense of achievement and is a vital part of getting thing done in more organized way.
How do you do that, then? It’s all about defining and splitting certain targets into their component pieces. They will end up on the regular to-do list when the components are tiny enough. With the right tactics, a prioritized list of assignments will help you accomplish greater targets and more efficiently handle the things you need to get done? It is important that your tasks be straightforward and precise. There’s no way you can try to cram too much into a day.
- Jot down all the personal things that you need and want time to do
- Jot down all the recurring tasks and activities that you can think of related to your business
A prioritized to-do list is a high-level list what you need to be accomplished sorted by importance. Typically, an important things in a to-do list seldom need to be done today, and the urgent almost always. It is very important to take note of the implications of not completing a task in time.
Work Life Balance
- Tasks with higher effects placed in a higher priority of the list
- Tasks that would not impact adversely rank them down in the list.
- Strike a healthy balance between your business and your personal well-being in a long term and sustainable way
Schedule Task into Calendar
In the battles of working life, the calendar is your shield and sword. You will use it to defend yourself against the priorities of other stakeholders and to break through the To Do list that is quickly expanding.
A master calendar splits into allocated blocks of time for both personal and business tasks for the whole week (all seven days). You’ll create a fixed routine with a master plan to perform the tasks and responsibilities. This should translate to better productivity and less tension. No more waiting on hesitation of what you should be working on.
- Look through your week to perform the tasks planned on the top of the list
- Consider of how much time each task would take
- If the task is too big, break them down into manageable parts to be completed in a regular schedule, or treat ii as a project to be done in a team.
To-Do List vs Calendar
To-do lists are helpful to guarantee that all your responsibilities and priority of them are consider and to be done in certain order, but schedules put you on time to get you when they need to be done and completed.
Calendars also don’t make decent to-do lists because they are naturally time-centric, whereas to-do lists make crappy calendars because it doesn’t express the impact or priority of a task.
I think we can work well with this integrated approach by combining the To-Do lists and Calendars for organizing our life. We can jot down all the tasks on a to-Do list, review and prioritize them from time to time. Some tasks will be removed from the “To Do” list and add them to the calendars regularly. We should first schedule tasks on the top of the list that become time sensitive and more critical to complete. Personally, I find this approach can work well for most of us.