The PDF file format is one of the most commonly used file formats today. It became popular around 2008 when Adobe released it as an open standard, which led to the widespread adoption of the file format everywhere. The PDF file format has many advantages over other common file formats. Here we will show you the top 7 reasons to use PDF instead of Word.

Top 7 Reasons to Use PDF Instead of Word


Password protecting PDF files is easy, so you can protect the contents of PDF files from being viewed by unauthorized people. Once a PDF file is password protected, it can only be viewed by entering the correct password. Once you know how to password protect PDF files, you can share or transfer them securely via email or messaging applications. If needed, you can also remove the password from a PDF file as long as you remember its original password. In addition, you can grant users limited access, i.e. they can only view the file, but cannot make any changes to the content.

Easy to Create

One of the main reasons for the popularity of today’s PDF format is the ease of creation. Most applications allow you to save your current document as a PDF so you can easily copy, share, or transfer PDF files anywhere. Even though Microsoft’s MS Word, Excel, PowerPoint, or any other document can be easily converted to PDF format, you can export the document as a PDF on your Mac and then read it in PDF Expert. Some PDF software also makes it easy to convert PDFs to MS Word or any other format you want.

Decreases File Size

The PDF file format allows you to reduce the file size by reducing the quality of the file. If you are working with large-size PDF files with a lot of images and graphics, you may have problems sharing the files via email or messaging applications, as most services have file size limits. In this case, you can reduce the quality of the PDF file and greatly reduce the file size. Once you learn how to compress PDF files with PDF Expert, you can easily share your files with anyone by choosing the quality of the resulting files.


PDF allows you to integrate different types of content and features, i.e. images, videos, graphics, animations, 3D models, hyperlinks, etc. without breaking the format of the file or converting it back to MS Word. in addition, it allows us to make presentations, reports, and portfolios, so you don’t have to rely on different software for different tasks. You can also make your documents more beautiful by adding visual effects.

Universal Compatibility

Since the PDF file format became an open standard in 2008, it has been widely supported in today’s applications. Most modern browsers are fully capable of opening and displaying PDF files, and most modern operating systems come with basic pre-installed applications that can easily open PDFs. As a result, the same PDF file can run on Windows, Mac, or Linux and look identical. When transferring from a Mac to a laptop or Android device, Word loses its writing and formatting style. MS Word also loses author style when opened on a different MS version. PDFs look the same regardless of the version of PDF used or the device that accesses it.


The PDF file format is a very useful format. You can use it for images, graphics, vectors, text files, presentations, spreadsheets, etc. PDF can also be interactive like a web page, and you can have bookmarks, hyperlinks within the file, and easy access on the web.


The PDF file format is reliable. When you create a PDF file with any amount of data (such as paragraphs, images, vectors, tablets, etc.), it will display that data in exactly the same way no matter where you view it. PDF is a reliable format for exporting documents that you want to share with others or distribute publicly, so the information you want to convey will be delivered in exactly the same way as intended.

Reasons to Use Visual Paradigm Free Online PDF Editor

You can always using Visual Paradigm Online Free PDF Editor for free.

Easy to use

The intuitive drag-and-drop PDF editor is optimized for fast and smooth editing of text and graphics in any PDF file.

Excellent PDF editing

Ability to edit text and graphics in PDFs, change font settings, and add new content such as video, photo, and animation effects.

Visual Paradigm Online PDF tool

Visual Paradigm Online runs in the cloud on our secure servers. You don’t need to download or install any software tools to edit your PDFs.


A cloud workspace, plus a wealth of professional PDF editing tools, to manage, edit and share PDF files at a lower cost than other PDF products like Adobe.