Ever wondered when it would be best to use PDF instead of Microsoft Word or other formats? PDF has many advantages over other electronic file formats. The PDF file format can encapsulate text, fonts, formats, colors, and graphic images independent of device and resolution in a file. This format file can also contain information such as hypertext links, sound, and gif images. Supports special files, and has high integration and security reliability. PDF files are generally smaller than PostScript files, also easier to transfer and store. The PDF format is ideal when certain documents require strict formatting, perfect layout, and even character recognition of text locked in images or scanned documents. Here we’ll tell you when to use the PDF format in your daily life.

When to use PDF format?

1. Share important files

When you need to share an important document or contract, are you worried that your recipient might change the text? Similar to images, PDFs can be “locked”. Password protect your documents, or set permissions to prevent receipts from editing, deleting, printing or sharing documents! When agencies and professionals share important documents with clients or partners, PDFs ensure their work is not copied or edited without their permission

The trusted PDF format ensures that files leave no electronic footprint and is an unchangeable file format. That’s why PDF files are 100% acceptable in court.

2. Preserve document formatting

Save your document as a PDF and its layout and content will remain the same no matter what operating system anyone uses to view your PDF. From different operating systems to reader apps, and even mobile devices and tablets, pdf documents look the same no matter how or where they are viewed.

When the format and style of the document are important, use PDF as your file format.

3. Combining multiple formats

PDF allows you to import text from Word documents, images in various formats, Excel, vector graphics, and more into a single PDF document. Also, text and pages in a PDF document are organized and indexed in a format that allows you to split and merge pages without destroying the content, layout, or quality of the original document. You can combine different files into one pdf document.

4. Printing

If you want to produce high-quality print work where precise page layout and high-resolution images are key, then PDF is a clear choice. PDF can create WYSIWYG files to ensure that what you see on screen is exactly what you see in print. Professional printers accept PDF files, and PDF’s print-ready file transfer feature makes it easy to send print-ready files to printers in another department or even another country.

Need to create a PDF format file?
Use Visual Paradigm Online PDF Editor!

Visual Paradigm Online PDF Editor is the best online PDF editing tool, built for individuals and businesses of all sizes.

Step 1: Upload your PDF

Upload your PDF file through the upload PDF pane above. You can drag and drop any PDF file into the drop zone, or choose a file from your online drives such as Google Drive, Dropbox and more.

Step 2: Edit it

Once the conversion is finished, you are free to edit the text and images in the document. To edit text, double-click on the text shape and edit the content and font settings. To edit a shape or image, select it and perform changes like resizing, applying effects, and more.

Step 3: Export and Share

Download the edited PDF, or share it with others online. You can also convert your PDF to an online flipbook to enjoy a boost in the reading experience.