In the previous article, we talked about how OCR can benefit our workflow and business operation. As mentioned, one of the OCR’s benefits is turning frozen data into searchable data.  Yet, we understand that maybe searchable data does not sound like a big deal to you unless you make use of those data frequently. Hence, we would be exploring more into the importance of having searchable data in this article. Since it actually means a lot more than just being convenient!

What is OCR technology?

How important it is to make your Data Searchable with OCR?

Optical Character Reader(OCR) is the electronic or mechanical conversion of typed, handwritten, or printed text images into the machine-encoded text from scanned documents, photos of documents, scene photos, or text overlay on images. Business cards, bank statements, invoices, passports, statements of account, digital receipts, and printouts of static data are all examples of printed paper data records that are often entered using this technique. In order to use printed texts in computer processes like cognitive computing, machine translation, text-to-speech, key data, and text mining, as well as to edit, search, store more compactly, display online, and use online, it is common practice to digitize printed texts.

How to define Searchable?

Most software is equipped with an automated search feature. You can always test out your files via those search features or simply by selecting the text. If you fail to select any text in your document, it is more likely to be an image-based document. In that case, you can insert your document into an OCR software or any OCR online tool. Try out Compared to the previous paper records, the new searchable database is far more beneficial. Let’s talk about the benefit now!

  • Most courts now require when eFiling

    Text searchability is preferred by court officials, whether it is for research attorneys who analyze filings before they reach the judge or examiners who read every document but were previously forced to copy and paste the content. As a result, once your documents have been eFiled, the clerks will check to see if they have been OCR’d.
  • Increases the accessibility of your scanned documents

    Since the text in image-based files is a graphic representation of the letters in the document rather than a searchable text, they are inaccessible to people with disabilities. Therefore, assistive technology tools cannot read the paper or extract words from it. You must use an OCR application to convert your file in order to fix this issue. Any program, like Windows Narrator, can access the text layer in these searchable files.
  • Find out pieces of information from large files

    Whatever your search objective, being able to locate any phrase in any file using straightforward searching could be a game-changer for legal practitioners. Imagine you have up to 100 pages of scanned documents in your files, and all you want to do is perform a simple search for a name or an address. You don’t need to painstakingly browse through every page to find the information; you can just use your search function. Thus, you may understand how simple it will be to analyze documents from the opposing counsel when you can examine them by a term.

VP Online PDF Editor is embedded with OCR technology. Right now you can use our editor if you would like to turn any digital images into editable files! It will be done at a speed and it is totally free!!!